We are all familiar with the "To-Do" list. To-Do Lists are important tools that help us to prioritize what we want to accomplish in a day. In fact, many of us likely start our workdays listing what we need to do using one. Before we know it, we've planned out our whole day, perhaps our whole week or even month. We've filled our lives with what can often feel like a never-ending list of tasks.
So what if we also created a "To-Don't" List at the same time?
Before the pandemic, many of us were caught up in the "busyness trap."
We all know what that trap looks like. Days filled with tasks to complete, juggling multiple priorities, and a rush to the finish line... not to mention the commute. We even have a name for it: hurry sickness.
The pandemic, with its restrictions to isolate at home, has brought busyness to a halt – or, for those who continue to work, a break in the pace.
Instead of beginning each day at the starting gate and racing to the finish line, we ease into the day and complete our tasks with a comfortable stride.
What will happen when the pandemic ends? Will we all return to working at a breakneck clip?
Some say that the pandemic has taught us that we cannot and will not return to the work life we had before. I hope that this prediction is true. No one knows with certainty what the new work life normal will be. In any event, there is something that we can do to prevent the busy cycle from getting a grip on our lives again.
In my mind, we need to embrace the idea that doing less can actually accomplish more.
We all use To-Do Lists, most of us on a regular basis. But sometimes these can become overwhelming and even stressful. They can lead to hurry sickness and even burnout. So, what if we also created a To-Don't List at the same time?
The idea is to decide your goal for the day. Anything that accomplishes your goal becomes part of your To-Do List. Remember to add wellness breaks to this list, too! These physical and mental breaks are as important as the work you need to accomplish.
Once you've done this, build your To-Don't List. This should include any activity that does not contribute to your main goal.
As you go through your day, keep both lists visible – a visual and mental reminder of what you will and will not do. By keeping your focus on these two lists, all the unnecessary activity (clutter) falls away. You achieve more by doing less.
Essentially, by identifying what we will and won't do on any given day, we are able to achieve more with less effort. We can also bring more calm to our day. Think about the work that you have on your plate today. What will you make part of your To-Do List – and your To-Don't List?
During our #MTtalk Twitter chat last Friday, we talked about the usefulness of To-Do Lists and To-Don't Lists. Here are the questions we asked and some of your most insightful responses:
@ColfaxInsurance I generally reach for pen and paper, something nice about a physical list. If it's a list I have to be able to take with me anywhere – on my computer linked with my phone. I can forget a list, I hardly ever forget my phone.
@JKatzaman Everything is a candidate for a list. Big or small, I'm an equal-opportunity forgetter.
@MaryEllenGrom I keep a stack of sticky notes in my paper notebook. All To Do's and action items from meetings transfer to a note so I can get those scheduled on my calendar ASAP.
@temekoruns To-Do Lists can either leave you encouraged, motivated or overwhelmed depending upon your aspirations and time given for completion.
Interestingly, most participants included self-care/me-time as something that should go on their To-Do Lists. Other comments included:
@llake Daily routines. They're daily, so, um, why waste time writing them? But that's me because I remember them. With the exception of eating – that, I forget to do.
@CoachHollyW No. The routine stuff I don't have to remember. My lists are for non-routine and specific tasks.
@letusthink2 The least prioritized one then that moves into the top of the list the next day.
@TheCraigKaye Things that assist with self-care. On reflection we shouldn't wait for burnout to rest, a burnt out candle can't add light to any situation!
@MicheleDD_MT To-Don't Lists help to develop productive habits by eliminating distractions.
@aamir9769 It reminds you every time that these are things which you are not to do. Sometimes the mind gets diverted to such tasks stretching "the golden time."
@Yolande_MT Don't criticise (self or others). Don't get hung up on things that don't matter. Don't try to carry a mountain I should climb. Don't put off the things I can do today.
@_TomGReid I've put a few chats on the don't do list. Even something as simple as "Don't stay up so late" can be helpful.
@Midgie_MT Only me. Considering I live alone, it is not really something I would share with friends. Yet I definitely see the benefit of someone holding you accountable for things, especially the To-Don'ts.
@MyFunnySpeaker My accountability buddy and I exchanged the big lists so we know the trajectory. Outside of them no one knows my specifics.
@PmTwee Prioritization is key, I always influence others to use it.
@lg217 I have a strong impact because I help them accomplish it whether it is helping them adapt to the change in schools, to work adjustment. I am there with them and help guide them in any way I can.
Many participants said that they would prioritize more and better, and add self-care to their lists. Two more reflections are:
@BrainBlenderTec Appreciate!! As the world changes we have many things to be grateful for and skills to share. We have to take a step back, look at the whole forest, realize how far we've come and what a wonderful world we have.
@temekoruns Adding mandatory durations to timebox what needs to be done will keep you accountable. Also remove the "busy" items rather than repeat them, only to find out you were in no way productive.
To read all the tweets, have a look at the Wakelet collection of this chat over here.
In a world where we want to be mindful of how we spend our time, successful collaboration can be a very effective tool. For our next #MTtalk, we're asking and discussing if collaboration is the new "cool." In our poll this week, we'd like to know why collaboration is important to you. To see the poll and cast your vote, please click here.
"We can start with the question, 'What do you need me to do?' and respect their answer at the time. Let them know where you will be and BE THERE if they reach out. " @eriphar
My obvious first step was to figure out exactly what I want to do. But, during my studies, I realized just how rare it is to have a concrete idea of what you want out of your career at this stage in life.
"I have personally gone off track at times due to a lack of awareness in the moment and because my distractions have been stronger than my intentions."