The FOCUS Model
A Simple, Efficient Problem-Solving Approach
Are your business processes perfect, or could you improve them?
In an ever-changing world, nothing stays perfect for long. To stay ahead of your competitors, you need to be able to refine your processes on an ongoing basis, so that your services remain efficient and your customers stay happy.
This article looks the FOCUS Model – a simple quality-improvement tool that helps you do this.
About the Model
The model is helpful because it uses a team-based approach to problem solving and to business-process improvement, and this makes it particularly useful for solving cross-departmental process issues. Also, it encourages people to rely on objective data rather than on personal opinions, and this improves the quality of the outcome.
It has five steps:
- Find the problem.
- Organize a team.
- Clarify the problem.
- Understand the problem.
- Select a solution.
Applying the FOCUS Model
Follow the steps below to apply the FOCUS Model in your organization.
Step 1: Find the Problem
The first step is to identify a process that needs to be improved. Process improvements often follow the Pareto Principle, where 80 percent of issues come from 20 percent of problems. This is why identifying and solving one real problem can significantly improve your business, if you find the right problem to solve.
According to a popular analogy, identifying problems is like harvesting apples. At first, this is easy – you can pick apples up from the ground and from the lower branches of the tree. But the more fruit you collect, the harder it becomes. Eventually, the remaining fruit is all out of reach, and you need to use a ladder to reach the topmost branches.
Start with a simple problem to get the team up to speed with the FOCUS method. Then, when confidence is high, turn your attention to more complex processes.
If the problem isn't obvious, use these questions to identify possible issues...