Dealing With Angry People

Learning How to Defuse Tense Situations

Dealing With Angry People - Learning how to Defuse Tense Situations

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What can you do to tame your angry team members?

Anger is an acid that can do more harm to the vessel in which it is stored than to anything on which it is poured. – Mark Twain, American writer.

How many times have you had to deal with an angry person?

Perhaps a customer was unhappy with a poor delivery, a colleague was annoyed because you were given a project she wanted, or a supplier was upset because of a late payment?

It's easy to get flustered or upset when you're confronted with an angry person; and, if you don't know how to respond, you can easily make the situation worse. However, when you respond calmly and with empathy, you can stay in control, and you can defuse the situation in a professional, courteous way.

In this article, we'll look at several strategies that you can use to deal with angry people.

The Importance of Dealing With Angry People

It's important to know how to deal with angry people for a number of reasons.

Firstly, you can calm them down, so that they don't take any action that harms you or others – either physically or emotionally. In doing this, you can break the emotional "spirals of escalation" that can cause so much harm, and you can solve the underlying problems that have caused the anger.

Secondly, if you respond angrily to someone else's anger, you can easily end up being seen as the aggressor yourself. This is disastrous if you're in a customer-facing role.

Thirdly, by responding well to angry people, you can build positive relationships with them, and you'll experience less stress and unhappiness as a result of dealing with them.

Finally, when you respond calmly to angry episodes, you set a good example for others. Your behavior can inspire the people around you, which can transform a team's ability to deal with anger.

Types of Anger

We all know what normal anger looks like.

However, people can sometimes suppress the visible signs of anger but seethe with fury under the surface. In these cases, anger can be expressed in quite subtle, "passive aggressive" ways.

Passive-aggressive anger is common in the workplace, and signs of it include the following:

  • Pretending not to hear or understand requests.
  • Avoiding involvement, or acting "distantly."
  • Spreading gossip or rumors, or telling hurtful jokes to retaliate.
  • Obsessing.
  • Sulking or withdrawing.
  • Engaging in self-defeating behaviors, or setting others up for failure.
  • Behaving secretively.
  • Ignoring others.
  • Demonstrating an "angry smile."

Be alert to passive-aggressive behavior, and use these same strategies to deal with it.

Strategies for Dealing With Angry People

It's useful to know how to calm angry people down. When you can defuse someone's anger, it can enhance your professional reputation, and it can help you deal with people who struggle to manage their emotions.

Use the strategies below to deal with angry people.

Stay Safe, and Involve Others

If you feel threatened by an angry person, trust your judgment. Leave the room immediately if you feel unsafe, or if you're too upset to resolve the situation on your own.

Ask your boss or a trusted colleague to work with you to resolve the situation. It might also be appropriate to report the incident, if the person is completely out of control.

Don't Respond With Anger

It's very natural to get upset when angry people confront you, regardless of whether their anger is justified. You feel under attack, and your body floods with "fight or flight" hormones, which can lead you to become angry yourself.

Do your best to respond calmly and intelligently when you face angry people. Learn how to manage your emotions, and practice deep-breathing, so that you stay relaxed during tense interactions. If you feel yourself getting upset, politely take a break from the conversation and go for a walk to calm down.

Distance Yourself Emotionally

Sometimes, another person's anger has nothing to do with you. When you recognize this, it can have a major influence on how you cope with the situation. A 2012 study found that when people understood that they didn't cause another person's anger, they weren't upset by the situation.

Perhaps a team member received some bad news, and is taking his negative feelings out on you; perhaps he feels overwhelmed by his workload or his personal life; or, perhaps, this person is subconsciously using anger to make himself feel better. If you can recognize this, you can distance yourself from the anger emotionally, and you'll find it much easier to cope with it.

(At times, however, you may be the cause of another person's anger. Here, it's important to take responsibility for your actions: don't distance yourself.)

Identify the Cause

Next, you need to determine why the person you're dealing with feels angry.

Use effective questioning techniques or the 5 Whys method to get to the root cause of her anger. Encourage her to explain why she feels angry, don't interrupt her while she speaks, and keep on asking questions until she's fully explained herself.

Try to see things from her perspective as she expresses her feelings. Use active listening, so that you really listen to what she says.

When it's your turn to talk, speak slowly and calmly, lower your vocal tone, and use non-threatening body language. This will often encourage others to calm down.

Try not to use generic statements, such as, "I understand how you feel," or, "That sounds really frustrating." Instead, use specific, clear statements that rephrase what the other person has said (don't overdo this, or do it in a thoughtless, formulaic way). It's also important to communicate with empathy.

For example, if your colleague says, "I needed that report last week and you've been ignoring me," you could say, "So, you feel that I neglected you when you needed information from me, is that right?"

Demonstrate an interest in resolving the situation, and try not to judge the other person's behavior – this shows respect. Think about the last time you felt angry, and remember how you wanted to be treated in that situation.

Pursue a Solution, and, Ideally, Apologize

Once you have understood the situation, try to avoid making excuses or defending your actions (or those of your team or organization). Defensiveness can make others feel even angrier than they are already.

Instead, ask what you can do to resolve the situation and make things right.

Tip:

If you or your organization are at fault, then think carefully about whether an apology would expose you to a significant risk of liability litigation. If it wouldn't (and people sometimes over-emphasize this risk), then apologize appropriately.

In many cases, this will calm the situation down and give you the opportunity to rebuild the relationship with the other person. (It will be much harder to rebuild a relationship if you don't apologize.)

Distract Them

One way to defuse a person's anger is to focus his attention on something else. One 1998 study found that rumination increased feelings of anger, while distraction can decrease them.

You can do this with laughter, if it's appropriate – it's impossible to laugh and be angry at the same time. A funny joke, an online video, or an amusing blog post can take someone's mind off his anger.

People who experience intense levels of anger might be unwilling or unable to change the subject, however, and you may annoy them further if you try to get them to focus on something else. This strategy will likely work best with people who are only moderately cross.

Help Them Control Their Anger

Angry outbursts from someone on your team can affect the whole group's productivity and morale.

Become a coach or mentor for these people, and encourage them to learn how to control their anger. Our articles "Coaching to Develop Self-Awareness" and "Helping Your People Develop Emotional Intelligence" can be useful here.

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Practice Defusing Anger

If you work in an emotionally demanding role, chances are that you have to deal with angry people regularly. This "emotional labor" can be particularly draining, especially when people are not equipped to handle these situations.

Use role-playing, so that team members can practice dealing with angry and upset customers. They'll also benefit from developing emotional intelligence, good communication skills, and assertiveness.

Note:

Our articles on "Dealing With Unhappy Customers" and "Delivering Bad News" offer further guidance on how you and your team members can learn to cope with anger in specific situations.

Communicate How You Feel

You may work or live with a person who frequently experiences angry outbursts. If so, once the anger has passed, it's important to communicate how this person's anger makes you feel.

Try to avoid accusatory "you" statements, which can make the other person feel angry and defensive. For example, if you say, "You upset the rest of the team when you yell and scream during meetings" to someone, he's likely to feel angry.

Instead, be respectful but assertive with the other person, and use "I" statements to communicate how you feel. For example, you might try "I feel upset and frazzled when you yell and scream during meetings, and it makes it hard for the team to come up with good solutions."

Key Points

Anger is a universal emotion, and, no matter what you do, it's important to know how to deal with angry people calmly and assertively.

Start by finding the root cause of their anger by asking open-ended questions. If this seems too daunting, you could introduce your team member to resources that will empower them to become more self aware, such as Williams' 12 Strategies for Controlling Aggression.

If you or your organization are at fault, apologize appropriately (but be careful of liability issues), and work on finding a solution. Ask them what you can do to resolve the situation.

Try not to get angry yourself. Stay calm, speak slowly, and use non-threatening body language. A calm, rational response can go a long way toward calming angry people down.

This site teaches you the skills you need for a happy and successful career; and this is just one of many tools and resources that you'll find here at Mind Tools. Subscribe to our free newsletter, or join the Mind Tools Club and really supercharge your career!

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Comments (24)
  • Over a month ago Midgie wrote
    Hi Leon,
    Thanks for sharing your thoughts. I like how you put it, that they 'appear intoxicated by their anger'. Some people can get out of control, much like when they are intoxicated, and use their anger to release the internal pressure they may be feeling!

    I too, as I've grown older, have more compassion for those types of people. Yet at the same time, make sure I protect myself from their anger and negativity.

    Midgie
    Mind Tools Team
  • Over a month ago Leon wrote
    Sadly, it's my experience that some people cannot be pacified in any way. Simply put, they get a kick out of directing anger at people to vent their frustrations, or divert attention from their own flaws. They really appear intoxicated by their anger. In this case, I have found that the most effective solution is to limit the ability of the offender to have any form of control or connection toward you, whatever it takes. As I've grown older, I have leaned to feel compassion for these people. Clearly, their world must be very challenging.
  • Over a month ago Midgie wrote
    H Fatima88,
    It is great to hear that you want to use us as a reference in your negotiation project. Please have a look at our permissions page for more information about citing our work - https://www.mindtools.com/php/Permissions.php?e=rdqpermissionshelpdesk#Cite

    Good luck on your assignment.

    Midgie
    Mind Tools Team
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