Lead The Way: Better Times Ahead!

Mind Tools Newsletter 126– May 5th, 2009 To receive newsletters like this straight to your inbox every two weeks, simply sign up using the form in the right-hand column, or click here.

Contents: What's New? Leadership In Hard Times A Final Note

Welcome to our May 5th Newsletter!

We can speculate and we can stay abreast of the news, but when will we know for sure that the economy is recovering? In reality, no-one knows, and this is a time of great uncertainty and unease for many.

However, it's at times like these that leaders show their mettle, with the best showing determination, positivity and enthusiasm, as well as practical common sense. After all, if people can keep a tight hold for what remains of the bumpy economic ride, there will be better times ahead!

What's New...

Our newsletter article today, Leadership In Hard Times, looks at some of the key skills leaders need right now: from supporting their people, to making the most of any business opportunities that arise. Read the article in full below, and make sure you're giving your people the leadership they need!

Our second new article at Mind Tools today prepares you for those occasions when emotions run high in the office, as they often can when times are hard. In it, find out How to Manage Emotions at Work - it's an interesting and helpful read!

Enjoy the newsletter!

Best wishes,

 

James & Rachel

James Manktelow and Rachel Thompson
MindTools.com
Mind Tools – Essential skills for an excellent career!

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Editor's Choice Article:

Leadership In Hard Times

Leading - and Succeeding - in a Downturn

"The truth is that no one factor makes a company admirable. But if you were forced to pick the one that makes the most difference, you'd pick leadership."

Warren Bennis, Organizational Consultant and Author

As organizations adapt to changing business environments, the need for effective leadership is especially critical.

When times are good, leading a company or a team is exciting. Resources are plentiful, customers are satisfied, and opportunity is everywhere. However, when the economic conditions are challenging, this excitement and positive energy tend to weaken. People often feel the pressures of work, and they fear for their job security. These worries and fears present a major challenge for leaders who need to keep their teams on target and productive.

One of the keys to protecting yourself and your business in an economic downturn is to develop a culture that builds, and sustains, effective leadership practices.

Good leadership is good leadership, regardless of the economic climate. However, during difficult times, top-notch leadership skills become even more important. Second-rate leaders might be able to keep a company going in a strong economy. However, you need high-performing leaders to succeed in tough times.

Of course, you need leaders who can control costs and conserve cash. However you also need leaders who see opportunity - and who will strive to seize that opportunity - despite all the negativity. You need leaders who remain committed to their people. And you need leaders who can transfer their positive outlook to the people and processes around them.

Create New Opportunities

In an economic downturn, you need to conserve your resources so that you can survive. However, you also need to position yourself to benefit as competitors falter, and to be ready when the economy recovers. An economy in decline is often an opportunity to regroup, rethink, and renew. To take advantage of new opportunities, consider doing the following:

• Review your strategy - Figure out which objectives you're meeting, which ones need more emphasis, and which ones you should reconsider or drop as the environment around you changes.
  
  
• Lead by example - Now, more than ever, you have to lead 'from the front' by setting an example. Take personal responsibility for customer care and contact. Actively help pursue new business. Show that you're willing to make extra effort to commit to the organization's success.
  
  
• Add value - One of the ways that leaders can gain greater market share and improve operations is by really listening to their customers. Look for innovative ways to add value without adding costs, and win customers who aren't being well served by your competitors.
  
  
• Use market conditions to create a stronger business model for the future - If you're a senior manager, consider looking for bargains, in terms of mergers and acquisitions, which will improve your company's future competitive position. Whatever level you're at, negotiate more favorable rates with suppliers, which you can continue to enjoy after the economy recovers.
  
  
• Take the opportunity to trim costs - Encourage cost-consciousness within your team or organization. Now is a great time to do this - everyone knows that times are tough, and people will be more willing than ever to cut unnecessary costs.
  
  
• Implement a continuous improvement plan - Look at your systems and processes to find efficiency opportunities. Lead the way in building a culture of continuous improvement. You can use these savings to pursue the numerous opportunities created by the downturn.

Commit to Your People

Negative messages are all too common during economic downturns. People are losing their jobs, unemployment rates are going up, and personal and corporate bankruptcies are increasing. This can weaken morale, both in the workplace and in society as a whole, and it can tip people into panic, severely damaging their productivity.

It doesn't have to be that way. Don't abandon your people. Use this time to reinforce how important they are, and build the skills they need to help the company survive.

• Invest time in leadership skills training - Leadership is key to success. The more effective leaders you have, the better it is for you, your team, and the organization. OK, you may not want to spend a lot of cash on leadership training however, when times are slow, you may be able to invest much more time than before in management and leadership development.
  
  
• Retain your best people - Part of good leadership is keeping costs under control. However, profits are made by your people. Don't cut back on attracting quality people, and make every effort to retain your best team members by treating them with dignity and respect.
  
  
• Be creative with recruitment and retention - Salary increases may not be possible, but you can do lots of other things to create attractive work conditions. See our article on Managing During a Downturn for specific ideas.
  
  
• Get rid of poor performers - Poor performers use up your time and energy. They frustrate co-workers, and damage overall productivity. Now is the time to get rid of these people, because you simply can't afford to keep them. Some of your other team members may be relieved not to have to 'carry' poor performers any longer. And when your staff see that you use budget cutbacks to benefit the team, they may be less upset than you might expect.
  
  
• Build a motivating workplace - It's easy to focus too much on specific tasks and the bottom line, especially when performance expectations have such significant consequences. Failure during a downturn can be more critical than ever. As a leader, you can't let that stop you finding ways to motivate your workforce. Sirota's Three-Factor Theory suggests the following:
  
  
  • Treat people fairly - When you can't avoid layoffs, give people as much warning as you sensibly can. Talk honestly about what's happening, and how cutbacks will affect them. And if you're cutting people, try to cut the volume and scope of the work you do so that you don't overload those who are left.
    
    
  • Provide useful work for which people are recognized - Be careful about reassigning the workloads of people who have been laid off. Take time to determine who is best suited for which tasks, and remember to give lots of informal praise. Match people's skills and interests with the work you need done.
    
    
  • Foster good relationships at work - If you have to stop the Friday company-sponsored lunch at a restaurant, replace it with a low-cost potluck event. Try to avoid cutting it entirely.

For more ideas on building motivation in the workplace, and improving individual motivation and performance, see Herzberg's Motivators and Hygiene Factors.

Project Positive Energy

Good leaders provide hope and vision. These two qualities can keep a workplace going, even during tough times. People need someone they can trust - someone who is inspiring, and knows how to get things done. As a leader, make it a priority to do the following:

• Expect great things from your people - The more you demand, the more opportunity you give people to perform, which can be highly motivating. However, don't push too hard, and remember to communicate your expectations.
  
  
• Keep in touch with your people - Use the MBWA (Management By Wandering Around) technique to find out what's going well, and what needs your attention. Remember to recognize and praise success. Staying connected builds relationships and trust. In tough economic times, you need your staff to perform especially well. The more they know you care, the more likely they are to respond to your call for action.
  
  
• Be visionary - Leaders with vision, passion, energy, enthusiasm, and real engagement with their staff, are the key drivers of economic growth. Stay focused on the big picture, and manage to the best of your abilities.
  
  
• Take care of yourself - Respect your own feelings and emotions during difficult times. Where appropriate, share your concerns with people you trust, and build a network of people you can talk to. On the other hand, if you're constantly worried, others may sense this. Get enough rest to keep yourself fresh, and manage your emotions to keep your creativity and self-confidence high.

Key Points

Leadership during good economic times has its challenges. But those challenges increase when the economy is tough, and staff are worried about keeping their jobs and paying their bills.

In these conditions, leaders and managers must keep a sharp eye on their environment, prepare for recovery, support their people, and project enthusiasm and energy. By remaining positive, supporting your people, and looking for new business opportunities, you can help your company survive - and succeed - through the difficult times. Leadership performance is critical to organizational success, so use all of the assets available to you.

 

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A Final Note from James

We hope you've found our featured articles helpful! Our aim is to help you build some very practical, positive and pertinent skills so you're well-prepared for current times... and for the better times ahead!

We'll be back in two weeks' time with articles exploring Contingency Planning and Value Stream Mapping. We'll also have a feature on the all-important skill of delegation.

Until then, have a wonderfully positive two weeks!

 

James

James Manktelow
Click here to email
MindTools.com
Mind Tools – Essential skills for an excellent career!

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